PRODUCTION ADMINISTRATOR

The selected candidate will be responsible for supporting the day-to-day administrative and coordination activities of the Production function, ensuring consumables and stock are available without interruption, records are accurate, and communication flows smoothly between Production, Stores, Suppliers, and Finance.

Duties and responsibilities:

Reporting to the Production Manager, the selected candidate will:

• Raise purchase orders and coordinate replenishment of production inventory and accessories to maintain uninterrupted operations.
• Liaise with Finance, Suppliers, and Stores to ensure timely ordering, delivery, and stock availability.
• Support stock counts, cycle counts, and inventory reconciliation activities as required.
• Support the Production Manager with daily activities such as measuring data, and other production data inputs.
• Assist with production planning inputs and scheduling support.
• Ensure the accuracy and completeness of manufacturing records and documentation.
• Flag stock shortages, discrepancies, or delays to relevant stakeholders.
• Provide general administrative support to the Production team as needed.

The ideal candidate would have:

• A positive, can-do attitude and willingness to learn
• Strong organisational skills and comfort managing multiple priorities.
• Good communication skills, comfortable liaising across departments and with suppliers.
• A team-player mindset and customer-first orientation.
• Attention to detail and reliability with data and records.

Qualifications and Experience required:

• Educational level at MQF Level 3–4 (or equivalent)
• Maltese and English fluency 
• Proficiency in Microsoft Office, particularly Excel
• Prior manufacturing administrative experience is a plus!